faculty hub
High standards. Clear systems. Whole dancers.
Your central place for faculty updates, Jackrabbit reminders, studio processes, teaching standards, safety protocols, pay information, and leadership contacts.
current updates
Check here before teaching. Urgent reminders may be listed below, but Jackrabbit remains the official source for schedule updates, announcements, attendance notes, class rosters, absences, and studio communication.
This Week
Roll call and readiness scan should happen within the first 5 minutes of every class.
Teaching Reminder
Use the Whole Dancer lens in lesson planning: Body, Mind, Recovery, and Artistry.
Safety Reminder
If a dancer is expected but missing, notify front desk or ops immediately. Do not wait until the end of class.
Official Announcement Home
Please check Jackrabbit before each teaching shift for substitutions, class changes, attendance notes, parent communication, and studio-wide updates.
“challenge with care. correct with belief. lead with clarity.”
509 Collective Faculty Standardquick links
Replace the placeholder links with your actual Jackrabbit, Google Form, Google Drive, Squarespace page, or PDF links.
who to contact
Use studio communication channels for questions, concerns, documentation, family follow-up, and operational support. When unsure, ask early.
Lori | Studio Director
Contact Lori for teaching concerns, dancer support, classroom patterns, behavior escalation, safety questions, and faculty support.
Billie | Billing + Admin
Contact Billie for billing questions, pay questions, family account concerns, payment options, and administrative support.
Libby | Admin Support
Contact Libby for parent portal support, account questions, scheduling support, forms, and front desk or administrative follow-up.
Front Desk Contact for Families
Families have been directed to contact the front desk for scheduling, absences, parent portal support, and general questions. Front Desk: (509) 340-9880. General inquiries: hello@509collective.com. Front desk support: frontdesk@509collective.com.
incident reports
Document early and clearly. Incident documentation protects dancers, families, faculty, and the studio. Use observable facts, not assumptions.
Injury or Medical Concern
Complete documentation for injuries, pain reports, modified participation, medication concerns, or anything requiring parent follow-up.
Behavior or Boundary Concern
Document repeated behavior patterns, unsafe choices, boundary concerns, parent interactions, or escalation needs.
Missing Dancer or Safety Concern
If a dancer is expected but missing, notify front desk or ops immediately. Document the concern and the time it was resolved.
What to Include
Date, time, class, dancer name, observable facts, what was tried, who was notified, parent communication if applicable, and any requested follow-up.
jackrabbit staff portal
Jackrabbit is the official system for class rosters, attendance, student information, parent notes, absences, schedules, and announcements. Please check it before teaching.
Before Class
Log in to the staff portal and review your schedule, class roster, absences, student notes, and any announcements or substitutions.
At the Start of Class
Take attendance within the first 5 minutes. If a dancer is expected but missing, notify front desk or ops immediately.
During Class
Pay attention to injury notes, modified participation needs, and readiness concerns. Use Jackrabbit or the studio process to document patterns when needed.
After Class
Submit any required notes, incidents, modified participation updates, or parent follow-up needs before leaving the studio.
Need Help Using the Staff Portal?
Use Jackrabbit’s Staff Portal Help Guide to learn how to access your schedule, view classes and students, take attendance, and use staff portal tools.
Staff Reminder
Families have been asked to use the Jackrabbit Parent Portal to update contact information, mark absences, view schedules, manage payments, and grant permissions. Faculty should direct families back to the front desk or parent portal rather than making account, billing, placement, or policy decisions independently.
pay information
This section can be customized with your exact payroll dates, timekeeping process, pay period, and approval workflow.
Timekeeping
Faculty are responsible for accurately tracking teaching time, meetings, approved prep time, rehearsals, subbing, events, and any additional paid assignments using the studio-designated process.
Pay Questions
Questions about pay, payroll records, missing hours, or payment timing should be directed to Billie or Libby through studio email.
Approval Reminder
Additional paid time, extra rehearsals, special projects, and schedule changes should be approved by leadership before the work occurs.
Need Help With Pay?
Include the date, class or event, start and end time, and a brief explanation of the question or correction needed.
2025–2026 season staff notes
Families received these expectations in the registration welcome packet. Faculty should know and reinforce them consistently.
Front Desk Hours
Monday–Friday: 3:30pm–8:30pm. Saturday: 2:30pm–5:00pm. Summer and holiday hours may vary.
Check-In Required
Dancers must check in at the front desk using the primary phone number in Jackrabbit. Dancers who are not checked in should not participate until resolved.
Absences
Families should report absences through the Parent Portal or by calling the front desk. Faculty should still take attendance and follow the missing dancer process.
Late Arrivals
Dancers have been asked to wait at the entrance if late and follow the instructor’s preference for entering class safely and respectfully.
Cell Phones
No cell phones in studios. Phones may be locked in lockers, placed at a charging station, or left at the front desk.
Staying Inside
Students are required to stay inside the studio during studio hours unless parent permission is on file. If leaving, they must check out with the front desk.
Safety + Injury
Dancers should notify the instructor of any injury as soon as it happens. Emergency situations require immediate action, including 911 and guardian contact.
Return After Injury
If a dancer has been unable to participate due to injury, they need a release statement from a doctor or physical therapist before reentering class.
Medication Permissions
Front desk has limited over-the-counter medications available only according to parent portal permissions. Faculty should not independently provide medication.
Dress Code
Ballet levels have specific leotard colors. Other classes require movement-friendly attire, appropriate footwear, and hair pulled back.
Progress Updates
Instructors will provide quarterly progress updates highlighting dancer development, engagement, and goals.
Studio Respect
Dancers should respect shared spaces, clean up trash, manage noise and energy in lobbies, and notify front desk of spills or facility concerns.
Important Staff Lens
Families have been told that level changes are made at the discretion of the instructor and director to support dancer safety, foundational skills, and an appropriately challenging learning environment. Faculty should not promise placement changes without leadership alignment.
important season dates
Keep these dates in mind when planning class goals, progress updates, family communication, choreography pacing, and dancer readiness.
| Date | Event / Deadline | Staff Note |
|---|---|---|
| November 10, 2025 | Costume deposit due | Families may have billing questions. Direct billing questions to Billie, Libby, or the front desk. |
| February 10, 2026 | Costume remainder due | Do not make payment arrangements independently. Route questions through studio channels. |
| Friday, June 5, 2026 | Dress Rehearsal | Plan class pacing and choreography preparation with this date in mind. |
| Saturday, June 6, 2026 | Year-End Showcase | Support dancer readiness, confidence, attendance, and clear communication leading up to showcase. |
Closures + Cancellations
Families have been told that 509 observes closures following Spokane Public Schools District 81 for holidays and inclement weather. Unexpected cancellations will be communicated to families by phone and email.
the 509 class promise
Every class should have structure, pacing, coaching, and closure. Style, age, and level may change, but the shared class arc should stay clear.
Arrival + Roll
Take attendance, complete readiness scan, and hand off attendance within the first 5 minutes.
Warm-Up
Begin with aerobic and dynamic movement before deeper stretching. Connect warm-up to the class focus.
Technique + Progressions
Break down, build, and apply. Watch every dancer, not only the front line.
Phrase / Choreo
Coach clarity, musicality, spacing, alignment, and performance quality with one correction focus at a time.
Cool Down + Closure
End with a clear reset, reflection, next step, or closure cue. Recovery is part of training.
we do hard things with support.
high standards, not high pressurewhole dancer method
Faculty develop dancers as performers and people by training four connected dimensions: Body, Mind, Recovery, and Artistry.
Body
Strength, alignment, flexibility, mobility, endurance, warm-ups, progressions, and stamina.
Mind
Focus, confidence, goal setting, reset skills, pressure reps, and one correction at a time.
Recovery
Rest, hydration, warm-up, cool-down, injury prevention, and modified participation.
Artistry
Identity, expression, musicality, dynamics, resilience, and team-first contribution.
teacher as instrument
What comes up in the teacher enters the teaching space. Awareness creates the pause between reaction and intentional teaching.
Notice What Comes Up
Pay attention to urgency, bias, favoritism, avoidance, frustration, fear, pressure, or old dance experiences that may shape your response.
Power Dynamics Matter
Teacher attention, tone, approval, correction, silence, and access all carry weight. Use correction to increase agency, not shame or dependency.
Reflection Questions
- What am I feeling right now?
- What story am I telling about this dancer or class?
- Am I responding to this moment, or to an old pattern?
- What pattern do I want to lead instead?
- Is repair needed so the class can return to safety and growth?
class operations
These systems protect safety, communication, consistency, and trust. When unsure, document observable facts and ask for help early.
Attendance
Take attendance within the first 5 minutes and hand off to front desk or ops according to the studio process.
Missing Dancer
If expected but missing, notify front desk or ops immediately. This is a safety protocol, not paperwork.
Modified Participation
Keep dancers engaged safely through marking, notes, arms, counts, spacing, stretching, or non-impact work when appropriate.
Missing Dancer Process
Take attendance. Notify front desk/ops. Front desk checks Jackrabbit, absence notes, and parent communication. If unresolved, guardian is contacted and Director/Owner is looped in.
coaching tools
Corrections should communicate respect, clarity, and belief. Stop & Correct is neutral. It is not public shaming.
Corrections That Work
- Kind tone
- Specific standard
- Actionable next step
- Clear why
- End with belief
Stop & Correct
- Pause neutrally
- Name the standard
- Show or explain why
- Rerun with one focus
Reset + Re-Engage
- “One breath. Reset and re-enter.”
- “Try again with one change.”
- “Mistakes are information.”
behavior + escalation
Structure prevents most behavior issues. Faculty handle early resets, clear standards, and documentation. Leadership owns patterns, policy exceptions, and formal plans.
Neutral Reset
Name the behavior and the standard. Keep tone clear and calm.
Private Check-In
Ask what is going on and what changes now. Stay curious and direct.
Aligned Consequence / Reset
Use studio standards. No shame tactics. No threats. No public power struggles.
Add Support
Bring in another adult to observe, support, or help reset the room.
Escalate With Facts
Share observable facts, impact, what you tried, and what support is needed.
| Faculty Owns | Leadership Owns |
|---|---|
| Class structure, readiness scan, roll call, early resets, corrections, documenting facts, and asking for help early. | Family meetings for patterns, policy exceptions, placement decisions, removal from class/routine, formal behavior plans, and studio-wide communication. |
boundaries protect trust
Professional boundaries are not distance from dancers. They are care with clarity.
Faculty Boundaries
- Use studio communication channels only.
- No rides or outside meetups.
- No oversharing personal information or beliefs in class.
- No discussing studio decisions with dancers or parents.
- No solo exception negotiations.
- Protect confidentiality.
Helpful Script
“I hear the request. I cannot approve exceptions solo. Please use the studio process, and I will document what you shared.”
resource library
Add your PDFs, slides, forms, folders, training materials, and staff resources here.